CENTRAL QUEENS CLIPPERS SOCCER POLICY MANUAL
All Club players must be registered on an annual basis. All registrations must be made on the Club’s registration form or using the Club’s on-line registration at centralqueenssoccer.pe.ca. Registration fees and dates shall be set by the Executive on an annual basis. Late registrations shall be subject to an increased fee. Payment must be made in full before registration is considered complete. Players are not permitted on the field until registration is completed. Family rate is available for families of 3 or more players. For the third or more players, the registration fee is the PEISA fee only (Club fees are waived).
All refund requests must be made in writing, documenting the reasons for the request, to the CQCSC Registrar at email@example.com
Full refund - Mini and Youth League: If the Player has not participated in a practice, tryout, or game.
Partial refund - Mini League: If the Player has participated in a practice, tryout, or game. 75% of the Club’s registration fee will be refunded if they indicate they are not wishing to continue before June 30; no portion of the PEISA fee will be refunded. Season Ending Injury: Where a player receives a season-ending injury, certified by a physician, after June 30 and before July 15, 50% of the Club’s registration fee will be refunded; no portion of the PEISA fee will be refunded. No refunds are given after July 15th. Refund cheques will be issued after July 1 for approved refund requests.
Partial refund - Youth League: If the Player has participated in a practice, tryout, or game. 75% of the Club’s registration fee will be refunded; no portion of the PEISA fee will be refunded. Season Ending Injury: Where a player receives a season-ending injury, certified by a physician, before June 15, 75% of the Club’s registration fee will be refunded, between June 15 and June 30, a 50% refund of the Club’s registration fee will be issued. Between July 1 and July 31, a 25% refund of the Club’s registration fee is issued. No portion of the PEISA fee will be refunded. No refunds are given after July 31. Refund cheques will be issued after July 1 for approved refund requests. 5
1.3 NSF Cheques
NSF Cheques will be charged a $20 administration fee. Players will not be permitted to play until registration is paid in full.
1.4 Late Registrations
Late Registration makes it more difficult for CQCSC volunteers to determine numbers of teams, coaches, jerseys and balls required for the season. Knowing player numbers early provides additional time to make decisions based on these numbers. Registration fees will include a regular fee and a late fee penalty. Registration forms will be listed (hard copies and on the website), with the regular fees and the late fee which will be $25 higher than the regular fees. The dates applicable to the regular fees and late fees will be determined by the CQCSC executive at the start of the soccer year. Late Registrations will be subject to space availability within each division. Space availability is on a First come, First Serve Basis. There will be no pro-rated fees for players only playing part of a season, except when a player sustains a season-ending injury part-way through the season, as explained in section 1.2.
1.5 Registration Fee Receipts
For on-line registrations, retain a soft copy of your on-line registration as your receipt. Print a hard copy, if desired. Electronic duplicate receipts can be obtained from the CQCSC website free of charge. Provision of a hard copy duplicate receipt (upon request) shall be subject to a $20 administration fee.
2.1 Premier teams
2.2 First division teams
2.3 Roster Numbers
2.5 Player Transfer Requests
3.Coach Selection Policies:
Coaching applications are accepted on an annual basis by the Club. The coaching application form will be available online at www.centralqueenssoccer.pe.ca The Youth League Coordinator will be responsible for gathering the applications and reviewing the applications with the selection committee (composed of at least three individuals, approved by the Executive, none of whom should have conflicts of interest). These application forms shall be reviewed and the coaches, for acclaimed positions, shall be assigned to teams. However, prior to notification of the coaches the Executive must approve the selection. In the event of two or more individuals have applied for the head coaching position for one team, the Youth League Coordinator will first speak with each candidate. Following this initial contact, interviews before the selection committee may be required. Following the interviews the selection committee will then make a recommendation to the Executive. The Executive will then vote for the final selection. All applicants will be notified personally by a member of the selection committee as to the outcome of their Application. Selected coaches will determine who their assistants and managers will be, with recommendations from the youth league coordinator. Coaches are required to submit a Police Criminal Record Check prior to May 1. They are also required to take appropriate coaching clinics, which will be paid for by the Club.
Pets are permitted provided they are on a leash and owners clean up after their pet. We do not encourage pets to be on the fields and we ask owners respect visitors, personal boundaries regarding pets. This policy is designed for the safety of the players, spectators, and pets.
Please refrain from smoking at our fields and facilities. The Club wishes to create a healthy environment for all our participants and given that the vast majority of our 400 players are youth, setting an example is important. If you absolutely must smoke, do so in your vehicle.
Parking is permitted only in designated parking areas. Parking in ‘NO PARKING’ areas may result in the vehicle being towed at the owner’s expense.
Climbing on nets, equipment or any other potential dangerous behaviour is prohibited.
4.5 Unauthorized Use
The fields and the complex are for the use and enjoyment of the Club’s teams and the Club’s members. Unauthorized use is not permitted. Non-club members must obtain authorization from the Club’s executive prior to use.
5.1 Information Collection and Use
The Club collects personal information about its members during the registration process. It is always the member’s choice whether or not to participate in the Club’s soccer program, without this information the Club would not be able to provide services to its members. The Club collects this information because it is essential to the soccer activities provided and for the following purposes: Determining what level and group your son or daughter will play for, providing the Club with appropriate contact information, Meeting regulatory requirements for registration with the PEI Soccer Association.
5.2 Website Player Identification
Player information posted on the Club’s team web pages will be limited to player names and jersey numbers.
5.3 Website Links
The Club’s web site contains links to other sites. The Club does not screen these links, however, please be aware that the Club is not responsible for the privacy practices of such other sites. We encourage our users to be aware when they leave our site and to read the privacy statements of each and every web site that collects identifiable information
A budget for the following year shall be prepared by the Treasurer and presented for the approval of the Executive at the Club’s annual general meeting.
The Executive shall have the authority to initiate and approve any expenditure of funds. Budgeted expenditures may be authorized by a simple majority of the Board.
6.3 Bank Accounts
Organizational funds shall be promptly deposited in the Club’s checking account. Two signatures are required on any cheque written. Any two of the following four are acceptable, Treasurer, President, Vice President, and Secretary
The Club is a volunteer run organization and without your help would not exist. It collectively relies on volunteers to enable the Club to provide the program and facility to its members to enjoy the game of soccer.
7.2 Agreement to Volunteer
By registering and becoming a member of the Club, every parent agrees to be a volunteer. This will ensure that the Club can execute the programs to its best advantage if volunteers are not forthcoming.
7.3 Ways to Volunteer
There are many ways to volunteer including, but not limited to:
7.4 Criminal Records Check
All Executive members and team management (coaches, manager, trainer, are required to undergo a criminal records check and submit the appropriate documentation to the Club.
8.0 As a member of the PEI Soccer Association, tThe Central Queens Clippers Soccer Association will abide by the policy adopted by the PEI Soccer Association
9.0 As a member of the PEI Soccer Association, tThe Central Queens Clippers Soccer Association will abide by the policy adopted by the PEI Soccer Association
10.0 As a member of the PEI Soccer Association, tThe Central Queens Clippers Soccer Association will abide by the policy adopted by the PEI Soccer Association
11.1 Scheduled Review
This policy manual will be reviewed at least once every 3 years. Revisions may be made more often, on an as-needed basis.